Role: Head of Events - Ashby United Community Football Club

Role Purpose:

The Head of Events will be responsible for spearheading the planning, coordination, and execution of Ashby United Community Football Club's core calendar of events. They will collaborate closely with other committee members, volunteers, and external stakeholders to ensure the success and smooth running of each event.

Key Responsibilities:

1. Event Strategy and Planning: Develop and execute a comprehensive event strategy for the club, outlining objectives, timelines, and necessary resources for each core event.

2. Annual Club Presentation Night:

   - Coordinate venue booking, catering, and entertainment.

   - Manage event logistics, including seating arrangements, AV requirements, and scheduling.

   - Oversee the design and production of awards and certificates.

   - Lead on fundraising initiatives, such as raffles and other revenue generating initiatives.

3. Ashby Sports Day:

   - Collaborate with Ashby Sports and other stakeholders to ensure smooth integration of events.

   - Organise necessary equipment, permits, and facilities for sports events.

   - Liaise with local authorities regarding permissions and health & safety regulations.

4. Bank Holiday BBQ:

   - Partner with Ashby Hastings Cricket Club to synchronise event details.

   - Coordinate catering, including food procurement and staffing.

   - Manage setup and takedown of BBQ facilities and related equipment.

5. Annual Dinner and Dance:

   - Book suitable venue and arrange for catering and entertainment.

   - Handle ticketing, including sales, distribution, and financial tracking.

   - Oversee decor, seating, and event-specific logistics.

   - Lead on fundraising initiatives, such as raffles and other revenue generating initiatives.

6. Annual Christmas Party for the Club’s Under 10’s and Under:

   - Organise age-appropriate entertainment and activities.

   - Coordinate with parents and team managers regarding attendance and special requirements.

   - Manage venue booking, decor, and festive arrangements.

7. Stakeholder Communication: Regularly update club management, volunteers, and relevant external parties on event details, changes, and requirements.

8. Budget Management: Develop and oversee the budget for each event, ensuring cost-effective allocation of resources and maximizing ROI for the club.

9. Feedback and Review: Post-event, gather feedback from attendees, stakeholders, and staff. Evaluate the success of each event and identify areas for improvement.

10. Vendor Management: Build and maintain relationships with vendors, suppliers, and venues. Negotiate contracts and agreements to achieve beneficial terms for the club.

11. Team Collaboration: Work closely with other committee members, particularly in areas where event objectives intersect with other club activities (e.g., fundraising, PR).

12. Compliance and Regulation: Ensure all events are compliant with local and national regulations, particularly concerning health, safety, and licensing.

Ideal Skills and Qualifications:

- Experience in event management or a related field.

- Strong organisational, multitasking, and project management abilities.

- Excellent interpersonal and communication skills.

- Budgeting and financial tracking capabilities.

- Knowledge of local venues, vendors, and event industry best practices is a plus.

The successful candidate will possess a passion for community engagement, have a keen eye for detail, and demonstrate an ability to bring people together in celebratory, positive, and memorable ways.